The Corporation of the Township of Brock
Committee of the Whole Agenda

Session 9

Monday, May 09, 2022 at 10:00 A.m. - 2:00 P.m.

Virtual Meeting

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature thereof

4.

Presentations

5.

Delegations / Petitions

6.

Sub-Committees

6.1

Finance Committee (Councillor Schummer - Chair)

6.1.1

Report 2022-FI-005, Update and Modernization of Procurement Bylaw, Policies, Procedures and Templates

Interim Director of Finance/Treasurer

• Recommendation:

  BE IT RESOLVED THAT Report 2022-FI-005, Update and Modernization of Procurement Bylaw, Policies, Procedures and Templates be received for information; and
  THAT Council approve the Township of Brock accepting LXM LAW LLP proposal to modernize the procurement by-laws and develop procurement procedures and templates for Brock, Scugog and Uxbridge (all working together and adopting common deliverables); and
  That Council approve $15,000.00 upset limit from the Insurance Reserve to fund this project.

6.2

Operations Committee (Councillor Pettingill - Chair)

6.2.1

Report 2022-CO-010, Tender B2022-PW-05 Gravel Construction

• Recommendation:

  BE IT RESOLVED THAT staff report 2022-CO-010, Tender B2022-PW-05 Gravel Construction be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Robert E Young Construction Ltd. in the amount of $78,658.10 (excl HST); and
  THAT Council direct staff to present the COW recommendations to the May 9th Council meeting for ratification.

6.2.2

Report 2022-CO-011, Tender B2022-PW-06, Removal and Replacement of Sidewalk

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT staff Report 2022-CO-011, Tender B2022-PW-06 Removal and Replacement of Concrete Sidewalk be received; and,
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Signature Contractors Windsor Inc. in the amount of $171,487.00 excluding HST; and,
  THAT Council authorize additional funding from Development Charges in the amount of $16,152.60; and
  THAT Council direct staff to present the COW recommendations to the May 9th Council meeting for ratification

6.2.3

Report 2022-CO-012, Tender B2022-PW-07 - HL-2 Ultrathin Resurfacing

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT staff report 2022-PW-07 – HL-2 Ultrathin Resurfacing be received; AND
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Ashland Construction Group Ltd. in the amount of $249,963.36 (excluding HST) and;
  THAT Council direct staff to present the COW recommendations to the May 9th Council meeting for ratification

6.2.4

Report 2022-CO-013, Tender B2022-PW-08 - Surface Treatment and Slurry Seal

Director of Public Works 

• Recommendation:

  BE IT RESOLVED THAT staff Report 2022-CO-13, Tender B2022-PW-08 – Double Surface Treatment and Slurry Seal be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Duncor Enterprises Inc. in the amount of $521,297.30 (Excluding HST), and
  THAT Council authorize additional funding from the Development Charges in the amount of $20,945.38 for the Double Surface Treatment; and
  THAT Council direct staff to present the COW recommendations to the May 9th Council meeting for ratification.

6.2.5

Report 2022-CO-015, King Street Beaverton update

Director of Public Works 

• Recommendation:

  BE IT RESOLVED THAT report 2022-CO-015, King Street Beaverton Update be received.

6.3

Parks, Recreation and Facilities Committee (Councillor Jubb - Chair)

6.3.1

Report 2022-PRF-003 - Ice Allocation Policy

Recreation and Leisure Coordinator
Referred from the Committee of the Whole Meeting on April 25, 2022

• Recommendation:

  BE IT RESOLVED that Report 2022-PRF-003, Ice Allocation Policy be received; and
  THAT Council adopt the updated Ice Allocation Policy effective for the 2022-2023 season. 

6.4

Tourism & Economic Development Committee (Councillor Doble - Chair)

6.5

Protection Services Committee (Councillor Campbell - Chair)

6.5.1

Report 2022-PS-005, By-Law Division Statistics for Q1 - 2022

Supervisor of Bylaw Enforcement

• Recommendation:

  BE IT RESOLVED THAT Report 2022-PS-005 entitled “By-Law Division Statistics for Q1-2022, be received for information.

6.6

Building and Planning Committee (Regional Councillor Smith - Chair)

6.6.1

17-2021-Despoja Rezoning Report, Thorah Park Boulevard, Beaverton, 2022-PCA-008

• Recommendation:

  BE IT RESOLVED THAT Report 2022-PCA-008, 17-2021-Despoja Rezoning Report, Thorah Park Boulevard, Beaverton be received; and
  THAT Council approve; and
  THAT Council direct the Planner to prepare and present Zoning By-law Amendment 3124-2022 at Council on May 30th, 2022.

6.7

General Government Committee (Mayor Grant- Chair)

6.7.1

Report 2022-GG008 - Disconnecting from Work Policy

CAO

• Recommendation:

  BE IT RESOLVED THAT Report 2022-GG-08, Disconnecting from Work Policy be received and, 
  THAT the Disconnecting from Work Policy be formally approved by Council at the May 30, 2022 meeting.

6.7.2

Report 2022-GG-009, Telecommuting Policy

• Recommendation:

  BE IT RESOLVED THAT Report 2022-GG-009, Telecommuting Policy be received and
  THAT the Disconnecting from Work Policy be formally approved by Council at the May 30, 2022 meeting.

7.

Closed Session

8.

Rise from Closed Session

9.

Other Business

10.

Public Questions and Clarification

11.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the meeting of Council adjourn at this time (______)