The Corporation of the Township of Brock
Special Council Agenda

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Virtual Meeting

1.
Call to Order & Moment of Silence - 10:00 a.m.

  

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.
Adoption of Minutes of Previous Meetings

  

4.1
Minutes of previous Council Meetings

  
  • Recommendation:

    BE IT RESOLVED THAT Council adopt the following minutes:

    • Committee of the Whole - September 26, 2022
    • Council - September 26, 2022
    • Council Workshop - October 31, 2022
    • Council - Closed Session - October 31, 2022
    • Special Council - November 21, 2022
    • Special Council - Inaugural Meeting - November 28, 2022

4.2
Minutes to be Received

  
  • Recommendation:

    BE IT RESOLVED THAT Council receive the following minutes:

    • Manilla Hall Board - September 7, 2022
    • Sunderland Town Hall Board - June 28, 2022
    • Wilfrid Hall Board - September 20, 2022
    • Manilla Hall Board - October 19, 2022
    • Sunderland Town Hall Board - October 25, 2022

5.
Closed Session

  
  • Recommendation:

6.
Rise from Closed Session

  
  • Recommendation:

7.
Matters from Closed Session

  

8.
Delegations

  

9.
Reports

  

9.1
2022-PRF-018,Windrow Snow Clearing Pilot Project - 2023

This item has attachments.  

Supervisor of Operations

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-PRF-018, Windrow Snow Clearing Pilot Program be received; and
    THAT Council direct staff to proceed with the windrow snow clearing pilot program with a limit of 75 applications and include an amount of $30,000.00 in the 2023 operating budget for this purpose.

9.2
2022-PS-017 - Self-Contained Breathing Apparatus (SCBA)

This item has attachments.  

Fire Chief

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-PS-017, Self-Contained Breathing Apparatus be received; and
    THAT Council pre-approve the 2023 Capital Budget request of $345,500 to purchase MSA SCBA’s equipment as outlined in report 2022-PS-017; and
    THAT the project be funded from the Fire Equipment Reserve Fund; and
    THAT the award be sole sourced to AJ Stone Company in the amount of $344,438 or $389,214.94 including HST.

9.3
2022-GG-030, 2022 Review

This item has attachments.  

CAO

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-GG-030, 2022 Review be received.

9.4
2022-FI-019 - 2023 Budget Schedule

This item has attachments.  

Director of Finance and Treasurer

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-FI-019, 2023 Budget Schedule be received.  

9.5
Report 2022-GG-031 -  2023 Core Services Review and Performance Measurement Framework (KPIs)

This item has attachments.  

Director of Finance and Treasurer

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-GG-031, Core Services Review and Performance Measurement Framework (KPI's) be received; and
    THAT a Core Services Review and Performance Measurement Framework in the amount of $50,000 be pre-approved for the 2023 Budget; and
    THAT the project be funded from the Tax Rate Stabilization Reserve;and
    THAT the contract be awarded to Performance Concepts Consulting in the amount of $48,533 plus HST ($54,842.29).

9.6
2022-GG-029 - 2023 Meeting Schedule

This item has attachments.  

Deputy Clerk

  • Recommendation:

    BE IT RESOLVED THAT Report 2022-GG-029 – 2023 Meeting Schedule be received; and,
    THAT the 2023 Meeting Schedule of Council as attached in Appendix 1 be adopted; and
    THAT staff be delegated the authority to amend the Procedural By-law as outlined in this report.

10.
Other Business

  

10.1
Lot 11, Boat House Lease Amendment

This item has attachments.  

Communication Number 580/22

  • Recommendation:

    WHEREAS the Parties of the First and Second Part entered into a Lease Agreement dated the 8th day of August 2019, with respect to the land described as Lot 11, Plan 519, in the Township of Brock, in the Regional Municipality of Durham; and
    WHEREAS Michael John Hopkins and Ashleigh Demelza Jane Hopkins, the Party of the Second Part, with the consent of the Party of the First Part, wishes to transfer the Leasehold Agreement (effective 31st of October 2022) to Michael John Hopkins, on the terms as hereinafter specified.

    BE IT THEREFORE RESOLVED THAT Communication 580/22, Lot 11, Boat House Lease Amendment be received; and
    THAT the Parties hereto agree as follows:
    1. In consideration of the sum of One Dollar ($1.00) the Party of the Second Part, Michael John Hopkins and Ashleigh Demelza Jane Hopkins, hereby assign, transfer and set over the remainder of the leasehold term hereinbefore referenced on the same terms, provisos, covenants and conditions until Michael John Hopkins; and
    2. The Party of the of the Third Part, Michael John Hopkins, hereby consent to such assignment and transfer in accordance with paragraph 2 herein; and
    3. The Part of the First Part, The Corporation of the Township of Brock, hereby consent to the said assignment and transfer of Lease for the remainder of the term, subject to the payment of the rent reserved and the performance and observation of the covenants, conditions and agreements contained in the said Lease Agreement. Provided, however, that this consent shall not extend to any further assignment or subletting of the said Lease without the written consent of The Corporation of the Township of Brock; and


    THAT the Corporation of the Township of Brock being the Lessor of the lands and premises composed of Lot Number 11, Plan 519, in the Township of Brock, in the Regional Municipality of Durham, described in a certain Indenture of Lease dated the 26th day of September 2019, made between the Township as Lessor and Michael John Hopkins and Ashleigh Demelza Jane Hopkins as Lessee, do hereby consent to the assignment of the said terms, subject to the payment of the rent reserved by and the performance and observance of the covenants, conditions and agreements contained in the said Lease. Provided, however, that this consent shall not extend to any further assignment or subletting of the said lands without the express written consent of the Corporation of the Township of Brock.

10.2
Appointment to Land Division and Conservation Authority Committees

This item has attachments.  

Durham Region
Communication Number 546/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 546/22, appointments to Conservation Authorities and Land Division Committee, submitted by the Region of Durham be received; and

    THAT Council appoint Councillor ___________ (name of council member) to the Kawartha Conservation Authority; and

    THAT Council appoint Councillor ___________ (name of council member) to the Lake Simcoe Region Conservation Authority; and

    THAT Council direct staff to forward a copy of this resolution to the Durham Regional Clerk, to the Kawartha Conservation Authority, and to the Lake Simcoe Region Conservation Authority.

10.3
Streetlighting Request

This item has attachments.  

Shelley Munro
Communication Number 538/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 538/22, Streetlighting Request, submitted by Shelley Munro be received; and

    THAT Council refer Communication Number 538/22, Streetlighting Request to staff to report back with a cost analysis.

10.4
Sidewalk Addition in Sunderland

This item has attachments.  

Tyler Carter
Communication Number 539/22

  • Recommendation:

    BE IT RESOLVED THAT Communication 539/22, Sidewalk Addition in Sunderland, submitted by Tyler Carter be received; and

    THAT Council refer Communication 539/22, Sidewalk Addition in Sunderland to staff to review and consider for the 2023 budget.

10.5
Dangerous Intersection

This item has attachments.  

Alyssa Hall
Communication Number 540/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 540/22, Dangerous Intersection, submitted by Alyssa Hall be received; and

    THAT Council refer Communication Number 540/22 to staff for review and report back with a cost analysis.

10.6
Free Use of Rick MacLeish Memorial Community Centre

This item has attachments.  

North House
Communication Number 541/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 541/22 from Mona Emond, Executive Director, North House, requesting free use of the Rick MacLeish Memorial Community Centre Auditorium every 4th Wednesday of each month from 9:00 a.m. to 1:00 p.m. from January 2023 - December 2023 be received; and
    THAT Council grants free use of the Rick MacLeish Memorial Community Centre Auditorium every 4th Wednesday of each month from 9:00 a.m. to 1:00 p.m. for North House to establish a service HUB for the Cannington Community; and 
    THAT Council authorizes the Mayor and Clerk to enter into an agreement with North House and that the required insurance be provided.

    OR...

    THAT Council respectfully denies the North House request for free use of the Rick MacLeish Memorial Community Centre Auditorium every 4th Wednesday of each month from 9:00 a.m. to 1:00 p.m. for North House to establish a service HUB for the Cannington Community. 

10.7
Floyd's Fish Hut's Lease Renewal

This item has attachments.  

Bill Vieveen
Communication Number 543/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 543/22 submitted by Floyd Hales Fish Huts regarding Floyd Hales Fish Huts Lease Renewal be received; and
    THAT Council approve the continuation of Floyd Hales Fish Huts lease at the Beaverton Harbour for the months of January 2023 - March 2023; and
    THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Floyd Hales Fish Huts for the Floyd Hales Fish Huts lease. 

    or,

    THAT Council respectfully deny the the continuation of Floyd Hales Fish Huts lease at the Beaverton Harbour.

10.8
Exemption Fee Request Application for the Sunderland Town Hall Opry Night

This item has attachments.  

Sunderland Lions Club
Communication Number 554/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 554/22,Exemption Fee Request Application for the Sunderland Town Hall Opry Night, submitted by the Sunderland Lions Club be received; and
    THAT Council approve the fee exemption application for the Sunderland Town Hall Opry Night that took place on October 15, 2022.

    Or,

    THAT Council respectfully decline the ee exemption application for the Sunderland Town Hall Opry Night that took place on October 15, 2022.

10.9
Request for Speed Reductions

This item has attachments.  

Maureen Bianchet
Communication Number 558/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 558/22, Request for Speed Reductions, submitted by Maureen Bianchet be received; and
    THAT Council refer Communication Number 558/22, Request for Speed Reductions to staff for an investigation and report back.

11.
Consideration of Business for Which Notice was Given

  

12.
Notices of Motions

  

12.1
ROMA Nomination to their Board

  
  • Recommendation:

    WHEREAS the Rural Ontario Municipal Association (ROMA) is the rural voice of the Association of Municipalities of Ontario (AMO); and
    WHEREAS ROMA is committed to promoting, supporting, and enhancing strong and effective rural governments and socially and economically sustainable rural communities, today and into the future; and
    WHEREAS the Board of Directors for ROMA consists of One (1) Council representative elected from each of the ten zones, for the term 2023.2027.
    BE IT THEREFORE RESOLVED THAT the Council for the Corporation of the Township of Brock endorses Councillor Cria Pettingill, for the position of ROMA Zone 5 Representative for the 2023-2027 ROMA Board of Directors. 

13.
Bylaws

  
  • Recommendation:

    BE IT RESOLVED THAT Bylaw Number(s) 3155-2022 and 3159-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

14.
Public Questions and Clarification

  

15.
Confirmation By-law

This item has attachments.  

By-law Number 3160-2022 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 5, 2022.

  • Recommendation:

    BE IT RESOLVED THAT By-law Number 3160-2022, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 5, 2022, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO. 

16.
Adjournment

  
  • Recommendation:

    BE IT RESOLVED THAT the meeting of Council adjourn at this time (______)

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