The Corporation of the Township of Brock
Council Revised Agenda

Session 11
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Virtual Meeting

2.

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

Mayor Grant declared a conflict on agenda item 7. Delegations and 8.1 Memorandum 2022-GG-028 as he and his wife operate a Bed and Breakfast which may be considered a Short Term Rental.

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7.

  
  • Recommendation:

    BE IT RESOLVED THAT the agenda be amended to bring forward Memorandum 2022-GG-028 with respect to Boathouses at this time.

8.

  

Clerk/Deputy CAO

  • Mayor Grant declared a conflict on this item. (Mayor Grant declared a conflict on agenda item 7. Delegations and 8.1 Memorandum 2022-GG-028 as he and his wife operate a Bed and Breakfast which may be considered a Short Term Rental.)
  • Recommendation:

    BE IT RESOLVED THAT Memorandum 2022-GG-028 Sale of Boathouses 18 and 20 Harbour Park Crescent be received; and

     

    THAT Section 2.03 be amended by removing the proposed wording "including the use of the Building as a Short Term Rental" and replacing it with the previous wording within the current lease; and

     

    WHEREAS the Corporation of the Township of Brock has entered into a Lease Agreement dated the 1st day of August 2014 with respect to the premises described as Lot 16, Plan 519, municipally know as 18 Harbour Park Cres., in the Township of Brock, in the Regional Municipality of Durham; and
    WHEREAS the existing lease holder(s) (the sellers) Andrew Paul Thompson and Erika Gisela Thompson, have sold the building (boathouse) situated on the premises, and wishes to assign and transfer the Leasehold Agreement (effective September 29, 2022) to Richard Todd Egan (the buyer).

    NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Brock hereby enacts as follows:

    1. THAT Council acknowledges the Purchase and Sale Agreement between the sellers and buyer of the building located on the premises described as Lot 16, Plan 519, municipally know as 18 Harbour Park Cres., in the Township of Brock, in the Regional Municipality of Durham; and
    2. THAT Council authorizes the Mayor and Clerk/Deputy CAO to enter into a new Leasehold Agreement with the buyer for the remainder of the Term, prior to the closing date (September 29, 2022); and
    3. THAT the buyers register on title with the Land Registry Office the executed Leasehold  Agreement, at their costs, providing the Township with a copy of the registration; and
    4. THAT Council delegate to the Clerk/Deputy CAO the authority to affect any additional amendments, if and as required, prior to the closing date (September 29, 2022); and
    5. THAT a fee of $850+HST be required to affect the assignment and transfer of the said Lease and be paid prior to the execution of the Leasehold Agreement; and
    6. THAT Council hereby releases (the sellers) Andrew Paul Thompson and Erika Gisela Thompson from any obligations or covenants as the parties to previous Leasehold Agreement registered on title.

     

    WHEREAS the Corporation of the Township of Brock has entered into a Lease Agreement dated the 1st day of August 2014 with respect to the premises described as Lot 15, Plan 519, municipally know as 20 Harbour Park Cres., in the Township of Brock, in the Regional Municipality of Durham; and

    WHEREAS the existing lease holder(s) (the sellers) Jean-Francois Barclay and Samantha Barclay, have sold the building (boathouse) situated on the premises, and wishes to assign and transfer the Leasehold Agreement (effective October 14, 2022) to 2473924 Ontario Inc. (the buyer).

    NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Brock hereby enacts as follows:

    1. THAT Council acknowledges the Purchase and Sale Agreement between the sellers and buyer of the building located on the premises described as Lot 15, Plan 519, municipally know as 20 Harbour Park Cres., in the Township of Brock, in the Regional Municipality of Durham; and
    2. THAT Council authorizes the Mayor and Clerk/Deputy CAO to enter into a new Leasehold Agreement with the buyer for the remainder of the Term, prior to the closing date (October 14, 2022); and
    3. THAT the buyers register on title with the Land Registry Office the executed Leasehold Agreement, at their costs, providing the Township with a copy of the registration; and
    4. THAT Council delegate to the Clerk/Deputy CAO the authority to affect any additional amendments, if and as required, prior to the closing date (October 14, 2022); and
    5. THAT a fee of $850+HST be required to affect the assignment and transfer of the said Lease and be paid prior to the execution of the Leasehold Agreement; and
    6. THAT Council hereby releases (the sellers) Jean-Francois Barclay and Samantha Barclay from any obligations or covenants as the parties to previous Leasehold Agreement registered on title.
  • Recommendation:

    BE IT RESOLVED THAT all Committee of the Whole recommendations from the September 12 and the September 26, 2022 meetings be adopted.

10.1

  
  • Recommendation:

    BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as follows:

    • Council - August 22, 2022
    • Committee of the Whole - September 12, 2022

11.

  

Director of Development Services

  • Recommendation:

    BE IT RESOLVED THAT Memorandum 2022-PCA-013, Repeal of Bylaw 540 be received.

  • Recommendation:

    BE IT RESOLVED THAT the items listed in Section 12 Correspondence be approved save and except communication numbers 476/22, 488/22, 501/22, and 504/22.

Mayor John Grant
Communication Number 488/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 488/22, AMO Conference Report, Submitted by Mayor John Grant be received.

  • Recommendation:

    BE IT RESOLVED THAT Council direct staff to review the feasibility of Local Authority Services (LAS) providing ticketing on the Township's behalf as outlined in communication number 466/22.

Ward 1 Councillor - Michael Jubb
Communication Number 466/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 466/22, AMO Conference Report, submitted by Ward 1 Councillor Mike Jubb be received. 

Communication Number 470/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 470/22 submitted by the Sunderland Santa Claus Parade Committee with respect to the Sunderland Santa Claus Parade on December 10, 2022 be received; and
    THAT Council has no objections for the request to host the 2022 Sunderland Santa Claus Parade on December 10, 2022 subject to a road occupancy permit being obtained from the Durham Region Works Department, and traffic control assistance being obtained from Durham Regional Police Services; and
    THAT Council approves free use of the Sunderland Memorial Arena for the public skate subject to ice time being booked through the Recreation and Leisure Coordinator.

Communication Number 474/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 474/22 as submitted by the Sunderland Lions Club with respect to the Bluegrass Concert 'Opry Night in Sunderland' scheduled for October 15, 2022 be received; and
    THAT Council approve the Special Occasion Permit subject to compliance with the Municipal Alcohol Policy and all regulations of the Liquor Licence Board of Ontario; and
    THAT a copy of the insurance certificate in the amount of $2,000,000 naming the Township of Brock as additional insured be provided to the Township; and
    THAT Council designate this an event of municipal significance for the purpose of obtaining the required liquor licence and a copy of the SOP be provided to the Township.

Seniors Helping in Trouble Seniors and Girls in Gillespie Gardens Lending Everyone Support and Service
Communication Number 475/22

  • Recommendation:

    BE IT RESOLVED THAT communication number 475/22 as submitted by Seniors Helping in Trouble Seniors and Girls in Gillespie Gardens Lending Everyone Support and Service with respect to their fundraising initiative at the Beaverton Agricultural Fair be received.

Kim Walker 
Communication Number 476/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 476/22, submitted by Kim Walker with respect to Parking Solutions be received; and

    THAT staff report on the feasibility of passing a by-law to provide the ability to appoint members of the Durham Condominium Board to write parking tickets.

Justin Kouba
Communication Number 483/22

  • Recommendation:

    BE IT RESOLVED THAT communication number 483/22 submitted by Justin Kouba regarding the Beaver River Bait lease renewal, be received; and
    THAT Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of January 2023 - March 2023; and
    THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease. 

Thorah Island Rate Payers Association
Communication Number 497/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 497/22 submitted by Thorah Island Rate Payers Associations with respect to a road budget request be received; and
    THAT Council forward the request to the Treasurer for inclusion and consideration within the 2023 Proposed Budget and Business plan.

Mitchell's Fish Huts
Communication Number 500/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 500/22, submitted by Mitchell's Fish Huts regarding the Mitchell's Fish Huts lease renewal, be received; and
    THAT Council approve the continuation of the Mitchell's Fish Huts lease at the Beaverton Harbour for the months of January 2023 - March 2023; and
    THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Mitchell's Fish Huts for the Mitchell's Fish Huts Lease.

Charlene Stone
Communication Number 501/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 501/22, Fence Bylaw Exemption, submitted by Charlene Stone be received; and
    THAT Council grant a variance for an exterior side yard fence for 1 Butcher Street, Beaverton, having a total height of 1,830 mm (6ft) from the Township's Fence By-law 786-85-PP, as shown on Attachments 'A', 'B' and 'C' attached.

Natalya Metcalfe
Communication Number 504/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 504/22, submitted by Natalya Metcalfe with respect to Safety Concerns on Regional Road 12 be received and forwarded to Durham Region Police Services. 

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13.1

  
  • Recommendation:

    BE IT RESOLVED THAT  the works department investigate the possibility of adding speed humps on Doble Street in Sunderland to slow down traffic travelling down the hill towards Hwy 12; and
    THAT staff investigate where other speed humps would be effective in the Township; and
    THAT this item be referred to the 2023 budget discussions.

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18.

  

By-law Number 3151-2022 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 26, 2022

  • Recommendation:

    BE IT RESOLVED THAT By-law Number 3151-2022, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 26, 2022 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

20.

  
  • Recommendation:

    BE IT RESOLVED THAT the meeting of Council adjourn at 7:45 p.m.

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