The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Director Public Works Dylan Quigley

1.
Meeting Details (only on agenda)

  

2.
Call to Order & Moment of Silence - 6:00 P.M.

  

Mayor Schummer called the meeting to order at 6:00 p.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

Regional Councillor Jubb advised that, while he is a member of the Harold Lodwick Citizenship Award Committee and item 8.2 on the agenda is from this organization, he declared a non-qualifying interest in the agenda item under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would be participating in discussion and voting on the matter.

4.1
Councillor Doble - By-Law Number 3298-2024, Amendment to Zoning By-law

  

Councillor Doble declared a pecuniary interest with respect to By-law 3298-2024 advising that the Zoning By-law Amendment applicant is a family member and that she would not comment or vote on the matter.

5.
Community Announcements

  
  • Cannington Haunted Attraction - October 18, 19, 25, and 26, 2024
  • Sunderland Lions Community Theatre - High School Music Jr. - November 8, 9, 10, 15, 16, and 17, 2024

6.
Public Meeting

  

None.

7.
Presentations

  

None.

8.
Delegations / Petitions

  

8.1
Request to Renew Lease Agreement for 2025 - First Act Youth Company

This item has attachments.  

Communication Number 843/24

Colin Frotten, Executive Director, First Act Youth Company provided a delegation which included:

  • teach singing, acting, and dancing to youth and adults
  • 35% of students are from Brock
  • agreement renewal for space in the Beaverton Town Hall
  • request consideration for an agreement similar to Beaverton Town Hall Players
  • requesting a longer lease period to be able to schedule dates into the next year
  • Resolution:C-2024-232
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be it Resolved That the presentation by Colin Frotten, Executive Director, First Act Youth Company with respect to request to renew Lease Agreement for 2025 be received; and
    That Communication Number 843/24, request to renew Lease Agreement for 2025, submitted by Nicole Strawbridge, First Act Youth Company be received; and
    That Council approve the continuation of the First Act Youth Company Lease Agreement to align with the Beaverton Town Hall Players Lease; and
    That the Mayor and Clerk are hereby authorized to enter into an agreement with the First Act Youth Company.

    CARRIED

8.2
Harold Lodwick Citizenship Award

  

Linda Bishop, Chair of Harold Lodwick Citizenship Award Committee provided a delegation that included:

  • the spirit of the award honours the late Harold Lodwick, a civically engaged leader in Beaverton
  • the committee shows respect and integrity for the bequests and donations they are entrusted with
  • the family and committee appreciate all the hard working volunteers and the charities chosen to receive funds raised are grateful
  • Harold Lodwick built the track at the old Beaverton Public School
  • members wish to donate the remaining funds to upgrade the track surface at the new Beaverton school with red clay
  • Resolution:C-2024-233
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be it Resolved That the agenda be amended to bring forward agenda item 11.1 Memorandum 2024-PRF-027 and 12.3 Beaverton Special Events donation to King Street Track for consideration at this time.

    CARRIED

8.3
Memorandum 2024-PRF-027, King Street Park and Running Track Update 

This item has attachments.  

Director of Parks, Recreation and Facilities

  • Resolution:C-2024-234
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be It Resolved That Memorandum 2024-PRF-027, King Street Park and Running Track Update be received. 

    CARRIED

8.4
Additional Donation of Funding for King Street Park Project

This item has attachments.  

Beaverton Special Events
Communication Number 883/24 and 888/24

Regional Councillor Jubb requested a recorded vote.

  • Resolution:C-2024-235
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be It Resolved That Memorandum 2024-PRF-027, King Street Park and Running Track Update be received; and
    That Communication Number 883/24 and 888/24, Additional Donation of Funding for King Street Park Project be received; and
    That Council direct staff to proceed with upgrading the King Street track surface to red clay; and
    That funding for the upgrade to red clay come from all remaining funds from the Harold Lodwick Committee donation, administered through Beaverton Special Events; and 
    That any remaining budget allocation, from the approved budget, be transferred to the King Street reserve for future maintenance costs.

    Yes (7)Regional Councillor Jubb, Councillor Doble, Mayor Schummer, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank
    CARRIED (7 to 0)
  • Resolution:C-2024-236
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be it Resolved That the agenda be amended to bring forward Public Questions and Clarification for consideration at this time.

    CARRIED

8.5
Public Questions related to the Delegations

  

There were no public questions for clarification.

9.
Ratification of COW Recommendations

This item has attachments.  
  • Resolution:C-2024-237
    Moved byCouncillor Frank
    Seconded byCouncillor Campbell

    Be it Resolved that Council adopts the Committee of the Whole recommendations from September 23, October 7 and October 21, 2024.

    CARRIED

10.
Adoption of Minutes of Previous Meetings

  

10.1
Minutes of previous Council Meetings

  
  • Resolution:C-2024-238
    Moved byCouncillor Doble
    Seconded byCouncillor Campbell

    Be it Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:

    • Council Workshop - September 16, 2024
    • Council - September 23, 2024
    • Committee of the Whole - October 7, 2024
    CARRIED

10.2
Minutes of previous Council Meetings

  

Councillors Doble and Canavan refrained from voting on Council minutes from September 23, and Committee of the Whole Closed Minutes October 7, 2024, respectively.

  • Resolution:C-2024-239
    Moved byCouncillor Pettingill
    Seconded byCouncillor Frank

    Be it Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.2:

    • Council - September 23, 2024
    • Committee of the Whole - Closed - October 7, 2024
    CARRIED

11.
Reports

  

See earlier in the meeting for Memorandum 2024-PRF-027 King Street Park and Running Track Update

12.
Correspondence

  

12.1
2024 Manilla Hall Events

This item has attachments.  

Manilla Hall Community Association 
Communication Number 822/24

  • Resolution:C-2024-240
    Moved byCouncillor Campbell
    Seconded byCouncillor Pettingill

    Be It Resolved That Communication Number 822/24, 2024 Manilla Hall Events submitted by the Manilla Hall Community Association be received. 

    CARRIED

12.2
Floyd Hales Fish Huts - Lease Renewal

This item has attachments.  

Bill Vieveen
Communication Number 838/24

  • Resolution:C-2024-241
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Resolved that Communication Number 838/24, Floyd Hales Fish Huts Lease Renewal, submitted by Bill Vieveen of Floyd Hales Fish Huts be received; and
    That Council approve the continuation of Floyd Hales Fish Huts Lease at the west side of the Beaverton Harbour Park from December 1, 2024 - March 31, 2025; and
    That the Mayor and Clerk are hereby authorized to enter into an agreement with Floyd Hales Fish Huts for the Floyd Hales Fish Huts lease.

    CARRIED

13.
Notice of Motions

  

None.

14.
By-Laws

  
  • Resolution:C-2024-242
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    Be it Resolved That By-laws 3290-2024, 3294-2024, 3295-2024, 3296-2024, 3299-2024, 3300-2024 and 3301-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

14.1
By-Law Number 3290-2024, Backyard Hens

This item has attachments.  

Being a By-law to amend the Exotic Animal By-law (2402-2012-PP) to regulate the keeping of backyard hens within the Rural Residential and Hamlet Residential Zones.

14.2
By-Law Number 3294-2024, Temporary Road Closure for Beaverton Santa Claus Parade

This item has attachments.  

Being a by-law to Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Beaverton, in Brock Township, to facilitate the Beaverton Santa Claus Parade on November 15, 2024

14.3
By-Law Number 3295-2024, Temporary Road Closure for Sunderland Santa Claus Parade

This item has attachments.  

Being a by-law to Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Sunderland, in Brock Township, to facilitate the Sunderland Santa Claus Parade on December 14, 2024

14.4
By-Law Number 3296-2024, Temporary Road Closure By-law for 2025 Sunderland Maple Syrup Festival

This item has attachments.  

Being a by-law to Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Sunderland, in Brock Township, to facilitate the Sunderland Maple Syrup Festival on April 5 & 6, 2025

14.5
By-Law Number 3299-2024 Temporary Road Closure for Sunderland Remembrance Day Ceremony

This item has attachments.  

Being a by-law to Temporarily Close a Regional Road and Prohibit Through Traffic of Motorized Vehicles in Sunderland, in Brock Township, to facilitate the Sunderland Legion Branch 141 Remembrance Day Ceremony on November 11, 2024.

14.6
By-Law Number 3300-2024, Temporary Road Closure for Beaverton Remembrance Day Ceremony

This item has attachments.  

Being a by-law to Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Beaverton, in Brock Township, to facilitate the Beaverton Legion Branch 135 Remembrance Day Ceremony on November 11, 2024

14.7
By-Law Number 3301-2024 Temporary Road Closure - Cannington Remembrance Day Ceremony

This item has attachments.  

Being a by-law to Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Cannington, in Brock Township, to facilitate the Cannington Legion Branch 186 Remembrance Day Ceremony on November 11, 2024.

14.8
By-Law Number 3298-2024, Amendment to Zoning By-law

This item has attachments. This item has conflict. 

Being a by-law under the provisions of Section 34 of the Planning Act, R.S.O., 1990, as amended to amend Zoning By-law 287-79-PL, as otherwise amended, of the Corporation of the Township of Brock, Region of Durham, with respect to Part of Lot 20, Concession 11, Township of Brock, (municipally known as 15 & 17 Munro Street West), (Roll No. 183903000214000)

  • Councillor Doble declared a conflict on this item. (Councillor Doble declared a pecuniary interest with respect to By-law 3298-2024 advising that the Zoning By-law Amendment applicant is a family member and that she would not comment or vote on the matter.)
  • Resolution:C-2024-243
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Pettingill

    Be it Resolved That By-law 3298-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

15.
Closed Session

  

None.

16.
Rise from Closed Session

  

17.
Other Business

  

None.

18.
Regional Councillor Update

  
  • Beaverton Bridge update - temporary bridge anticipated to open in 3 weeks
  • Regional Council passed multiple resolutions addressed to the Province requesting consideration of violent acts against individuals, the deteriorating climate in politics, and affordability issues.

19.
Public Questions and Clarification

  

There were no public questions for clarification.

20.
Confirmation By-law

This item has attachments.  

By-law Number 3297-2024 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 21, 2024.

  • Resolution:C-2024-244
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That By-law Number 3297-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 21, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

21.
Adjournment

  
  • Resolution:C-2024-245
    Moved byCouncillor Frank
    Seconded byCouncillor Pettingill

    Be it Resolved That the meeting of Council adjourn at 6:56 p.m.

    CARRIED
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