The Corporation of the Township of Brock

Council Minutes

Wednesday, November 26, 2025 at 9:00 A.m. - 10:00 A.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

Members Present:

• Mayor Michael Jubb
• Regional Councillor Cria Pettingill
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Ron Hodgson
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO Michelle Willson
• Clerk/Deputy CAO Fernando Lamanna
• Deputy Clerk Maralee Drake
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Director of Finance/Treasurer Trena DeBruijn
• Interim Director of Public Works Ben Kester
• Director Parks, Recreation and Facilities R. Wayne Ward
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison
• Deputy Treasurer, John Henry
• Capital Projects Coordinator James Peitos

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1.

Call to Order & Moment of Silence - 9:00 a.m.

Mayor Jubb called the meeting to order at 9:00 a.m. and a quorum was present.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Playing of the National Anthem

4.

Disclosure of Pecuniary Interest and Nature Thereof

None.

5.

Delegations / Petitions

None.

6.

Sub-Committees (Reports)

6.1

Proposed 2026 Strong Mayors Budget

6.1.1

Mayor's Remarks

Mayor Jubb advised that this Strong Mayor's Budget was assembled by staff and Council members in 3 on 3 discussions and expressed appreciation for everyone's efforts.

6.1.2

CAO Remarks

Michelle Willson, CAO expressed appreciation to staff and Council for their efforts toward budget preparation.

6.1.3

2026 Strong Mayors Budget Presentation

Trena DeBruijn, Director of Finance/Treasurer provided a presentation which included:

• 2026 Tax Levy Requirement
• Operating Budget
• Operating Materials, Supplies and Expenses
• Salaries and Benefits
• Operating Revenue
• Revenue
• Capital Budget
• Public Works 2026 Capital Projects
• 2026 Capital Projects
• Parks, Public Buildings and IT 2026 Capital Projects
• Fire 2026 Capital Projects

• Resolution: C-2025-451
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be It Resolved That the 2026 Strong Mayors Budget Presentation be received.

  CARRIED
• Resolution: C-2025-452
  Moved by Councillor Canavan
  Seconded by Councillor Hodgson

  Be it Resolved That Council break for a recess at 10:17 a.m.

  CARRIED

  Mayor Jubb reconvened the meeting at 10:31 a.m. and a quorum was present.

  
  

6.1.4

Proposed Council Budget Amendments for Consideration

6.1.4.1

Snowplowing at Manilla Hall

• Resolution: C-2025-453
  Moved by Councillor Frank
  Seconded by Councillor Campbell

  Be It Resolved That Council amends the 2026 Strong Mayor’s Budget “Parking Lot Machine Rental External” (Manilla Hall Snowplowing) as follows:

  • Incorporate within Public Works internal snowplowing services; and
  • Reduce the $30,000 proposed budget to nil (zero) as funded from Rate Stabilization Reserve; and
  • Increase the “Roads Maintenance Ditching Machine Rental External” by $30,000, funded from Rate Stabilization Reserve.
  CARRIED

6.1.4.2

Sidewalk Inspections

• Resolution: C-2025-454
  Moved by Councillor Campbell
  Seconded by Councillor Frank

  Be It Resolved That Council amends the 2026 Strong Mayor’s Budget “Sidewalk Inspection” as follows:

  • Incorporate within Public Works internal services; and
  • Reduce the Tax Levy by $9,000; and
  • Return $9,000 to Rate Stabilization Reserve.
  CARRIED

6.1.4.3

Fire Department Capital Projects

• Resolution: C-2025-455
  Moved by Councillor Frank
  Seconded by Councillor Campbell

  Be it Resolved That Council amends the 2026 Strong Mayor’s Budget - Fire Department Capital Projects, as follows:

  • Eliminate “Fire Department – Capital Business Case for Auto Extrication Cutter” at $19,500, funded by Fire Capital Reserve
  • Eliminate “Fire Department – Capital Business Case for Auto Extrication Ram Tool” at $13,000, funded by Fire Capital Reserve.; and

  That Council subsequently amends the 2025 Budget to include a Fire Department Capital Projects, as follows:

  • Add “Fire Department – Capital Business Case for Auto Extrication Cutter, Ram Tool and Spreader” at $50,000 (see new Capital Business Case Explanation)
    • To be funded as follows:
      • Fire Capital Reserve $32,500
      • Tax Rate Stabilization Reserve $9,500; and
      • Beaverton Thorah Firefighters Association $8,000 (see District Chief Gillespie’s email dated November 25, 2025); and

  That Council direct staff to remove the equipment from the 2026 budget and advance the purchase in 2025 funded from the Fire Department Capital Reserve, and Donations.

  CARRIED

6.1.4.4

Library Municipal Contribution

• Resolution: C-2025-456
  Moved by Councillor Doble
  Seconded by Councillor Campbell

  Be It Resolved That Council amends the 2026 Strong Mayor’s Budget “Library Municipal Contribution” as follows:

  • The 2026 $8,000 increase to the “Library Municipal Contribution” proposed budget, be reduced to nil (zero) as funded from Tax Levy; and
  • The “Library Municipal Contribution” maintain the 2025 budgeted amount of $776,978; and

  That Council implements the following “expectations” or “criteria” with respect to the 2026 Library Municipal Contribution:

  • Council is requesting that an update/presentation is provided during a Council meeting each quarter, to review budget variances, to ensure municipal contribution allocated to outlined expenditures are spent (i.e. book budget).
  • Council is asking the Board to share details on expected use of the reserve balance, i.e. planned capital projects, additional programming, etc.
  • Council requests that all existing vacant library positions have been posted and recruitment fulfilled.
  • Council encourages the Board to practice open and transparent governance by posting all Library Board agendas and approved minutes on the website.
  • Council requests that approved Library Board minutes are forwarded to Council for information.
  CARRIED

6.1.4.5

Mayor's Networking Event

• Resolution: C-2025-457
  Moved by Councillor Doble
  Seconded by Regional Councillor Pettingill

  Be It Resolved That Council amends the 2026 Strong Mayor’s Budget “Mayors Networking Events” by reducing the $5,000 proposed budget, to nil (zero) as funded from Tax Levy.

  CARRIED

6.1.5

MDI-2025-02, Carry Forward Unspent 2025 dollars from "Mayor's Networking Events" and "Council Volunteer Recognition"

To direct the Director of Finance / Treasurer to carry forward 2025 unspent dollars from “Mayors Networking Events” and “Council Volunteer Recognition” 2025 to 2026.

Under the Authority: Part VI.1 (Special Powers and Duties of Head of Council) of the Municipal Act, 2001, Sections 284.3 & 284.4 (Direction to Employees) the Mayor may direct Staff to:

a) undertake research and provide advice to the head of council and township council on policies and programs of the Township or of the head of council as they relate to the powers and duties under this Part; and

b) carry out duties related to the exercise of the power or performance of the duty, including implementing any decisions made by the head of council under this Part.

The Mayor directs as follows:

1. To direct the Director of Finance / Treasurer to carry forward 2025 unspent dollars as follows:

• “Mayors Networking Events” with a balance of $3,875; and
• “Council Volunteer Recognition” with a balance of $750.
Total $4,625

2. To add the total 2025 carry forward amount to the 2026 proposed amount of $750 for “Council Volunteer Recognition” to bring the total to $5,375 to fund the event.

Michael Jubb, Mayor
Dated: November 26, 2025

6.1.6

MDI-2025-03, Any Increase in Assessment Growth be Contributed to the Asset Management Replacement Reserve

To direct the Director of Finance / Treasurer to apply any increase in assessment growth as an additional contribution to the Asset Management Replacement Reserve

Under the Authority: Part VI.1 (Special Powers and Duties of Head of Council) of the Municipal Act, 2001, Sections 284.3 & 284.4 (Direction to Employees) the Mayor may direct Staff to:

a) undertake research and provide advice to the head of council and township council on policies and programs of the Township or of the head of council as they relate to the powers and duties under this Part; and

b) carry out duties related to the exercise of the power or performance of the duty, including implementing any decisions made by the head of council under this Part.

The Mayor directs as follows:

1. To direct the Director of Finance / Treasurer to apply any increase in assessment growth as an additional contribution to the Asset Management Replacement Reserve

Michael Jubb, Mayor
Dated: November 26, 2025

6.1.7

Strong Mayor Powers Legislation and Budget Timelines

• Resolution: C-2025-458
  Moved by Regional Councillor Pettingill
  Seconded by Councillor Doble

  Be It Resolved That in accordance with O. Reg 530/22, Municipal Act, 2001, Council waives the time period to shorten the 30-day period for making amendments to the 2026 Strong Mayors Proposed Budget; and
  That Council shortens the amendment period to zero day(s) ending on November 26, 2025.
  
  

  CARRIED

6.1.8

MDE-2025-02, Give Written Notice to Shorten the Period for the Mayor to Veto An Amendment

To give written notice to Members of Council and the Clerk to shorten the period for the Mayor to veto an amendment resolution passed by the Township of Brock Council to the proposed budget.

Under the Authority: Part VI.1 (Special Powers and Duties of Head of Council) of the Municipal Act, 2001, subsection 284.16 of the Municipal Act, 2001 and subsection 7 of O.Reg 530/22 of the Municipal Act:

The Mayor has decided as follows:

1. The Mayor will not exercise the power under subsection 284.16 of the Municipal Act, 
   2001, and subsection 7(7) of O.Reg. 530/22, to veto the Council amendments to the 
   proposed budget, passed at the November 26, 2025, Council meeting; and
2. The Mayor hereby proclaims the Township of Brock 2026 Budget, finalized and that the final budget to be posted on the Township website.

Michael Jubb, Mayor
Dated: November 26, 2025

7.

Public Questions and Clarification

None.

8.

Confirmation By-law

By-law Number 3386-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 26, 2025.

• Resolution: C-2025-459
  Moved by Councillor Frank
  Seconded by Councillor Canavan

  Be it Resolved That By-law Number 3386-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 26, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

  CARRIED

9.

Adjournment

• Resolution: C-2025-460
  Moved by Councillor Doble
  Seconded by Councillor Hodgson

  Be it Resolved That the meeting of Council adjourn at 11:53 a.m.

  CARRIED