The Corporation of the Township of Brock

Committee of the Whole Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO, Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Acting Deputy Clerk Stefanie Stickwood
  • Clerk's Assistant Deena Hunt
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Livestream Link (Agenda only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentations

  

5.1
Core Services Review - Summary Report

This item has attachments.  

Todd MacDonald and Michelle Casavecchia-Somers, Performance Concepts, provided a presentation which included:

Core Service Review (CSR) - Final Report to Council

Deliverables produced:

  • KPI's - Key performance indicators for all core services
  • A Situation Analysis - driven by financial and other evidence
  • Council Performance Brand - Financially Responsible/Modernizer Council
  • Wildly Important Goals (WIGS) - Strategic priorities of this Council
  • Triage Tool - determines optimal services to be delivered
  • Public Information Session - September 20, 2023

7 Wildly Important Goals identified and organized into 3 clusters for execution:

  • Do now - 'One Brock' Asset Management Plan; multi-year roads sustainability plan; implement a work order technology solution
  • Do next - State of the Infrastructure annual report; annual budget to be informed by the KPI results targets
  • Do next - Fire Station location review; Initiate a formal shared services

Public information session:

  • used a poling survey tool, public members weighed in on priorities for Council 

Final report recommendations:

  • 8.1 Focus on implementing KPIs & Results based management for 2024 budget
  • 8.2 Execute the 'Do Now, Cluster One'
  • 8.3 Implement triaged divestiture of Manilla and Wilfrid Community Halls and the Beaverton Thorah Medical Centre
  • 8.4 Apply the Triage tool to restructure the Asset Management Plan and the Recreation Master Plan
  • 8.5 Use the Triage tool to drive service sharing investigation with neighbouring municipalities
  • 8.6 Transition various CSR deliverables into a comprehensive Brock Strategic Plan
  • Resolution:COW-2023-191
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the presentation by Todd MacDonald and Michelle Casavecchia-Somers from Performance Concepts with respect to 2023 Core Services Review (CSR) be received; and
    THAT the 2023 Core Services Review - Summary Report, submitted by Performance Concepts be received; and
    THAT Council direct staff to implement the Key Performance Indicators with a staged implementation from 2024 to 2025; and
    THAT Council direct staff to implement the CSR Triage Tool for the 2024 capital budget item reviews; and
    THAT Council direct staff to add the CSR Triage Tool to the comprehensive review of donated assets.

    CARRIED

6.
Delegations / Petitions

  

None.

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2023-FI-22,  2023 Charity Golf Tournament

This item has attachments.  

Manager of Accounting

  • Resolution:COW-2023-192
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2023-FI-022 2023, Charity Golf Tournament be received for information.

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

There was no correspondence for consideration.

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

7.5.1
Report 2023-PS-017, Fire Department Policy

This item has attachments.  

Fire Chief

  • Resolution:COW-2023-193
    Moved byCouncillor Frank

    BE IT RESOLVED THAT Report 2023-PS-017, Fire Department Policy be received for information.

  • Amendment:
    Resolution:COW-2023-194
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Resolution COW-2023-193 be amended to include:

    THAT the Policy reflect that firefighter candidates for Brock Fire Department should include applicants from outside the Township provided that their travel time is within the ten minute response time; and

    THAT future revisions of this policy shall be brought to Council for approval.

    CARRIED

  • Amended Main Motion

    Resolution:COW-2023-193
    Moved byCouncillor Frank

    BE IT RESOLVED THAT Report 2023-PS-017, Fire Department Policy be received for information; and

    THAT the Policy reflect that firefighter candidates for Brock Fire Department should include applicants from outside the Township provided that their travel time is within the ten minute response time; and

    THAT future revisions of this policy shall be brought to Council for approval.

    CARRIED

7.6
Development Services Committee (Councillor Doble - Chair)

  

There was no correspondence for consideration.

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

There was no correspondence for consideration.

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

8.
Closed Session

  
  • Resolution:COW-2023-195
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break at 12:02  p.m. and that Committee of the Whole proceed into a Closed Meeting at 12:12 p.m. to discuss the following matters:

    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 
    CARRIED
  • Resolution:COW-2023-196
    Moved byCouncillor Frank

    BE IT RESOLVED THAT Committee of the Whole closed session break for a recess at 1:38 p.m. to 1:45 p.m.

    CARRIED

9.
Rise from Closed Session

  
  • Resolution:COW-2023-197
    Moved byCouncillor Frank

    BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 3:07 p.m.; and,
    THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on October 10, 2023.

    CARRIED

10.
Other Business

  

None.

11.
Public Questions and Clarification

  

There were no public questions for clarification.

12.
Adjournment

  
  • Resolution:COW-2023-198
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 3:10 p.m.

    CARRIED
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