The Corporation of the Township of Brock

Committee of the Whole Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (Agenda only)

  

2.
Call to Order & Moment of Silence - 9:00 a.m.

  

Mayor Schummer called the meeting to order at 9:00 a.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  

7.1
2024 Draft Budget 

  

7.1.1
Public Works - Capital Budget (continued from February 15) (Pages 105-108)

  
  • Resolution:COW-2024-063
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Public Works 2024 Capital Budget projects as follows:

    • HL-2 Ultra Thin Resurfacing - $200,000 from Development Charges
    • Double Surface Treatment - $550,000 from Canada Community Building Fund
    • Gravel Placement - $375,000 from OCIF
    • Sidewalk Installation – NEW - $200,000 from Development Charges
    • Sidewalk Installation – Removal and Replacement - $100,000 from Roads Capital Reserve
    • Parking Lot Resurfacing - $65,000 from Parking Lot Reserve and $10,000 from Capital Reserve Roads
    • Road Rehabilitation/Repair - $269,000 from OCIF and $269,999 Capital Reserve Roads for a total of $538,000
    • Boundary Agreement with Uxbridge Township - $51,000 from OCIF
    • Bridge and Culvert Construction - $1000,000 from OCIF, $263,000 from Canada Community Building Fund and $200,000 from Capital Reserve Roads for a total of $563,000
      • Bridge 41 – Concession 3 (T) east of Hwy 12 (rehabilitation) $50,000
      • Bridge 323 – Concession 1 (T) east of Hwy 12 (rehabilitation) $200,000
      • Culvert 201 – Concession 11 (B) west of Wetheral Sideroad (rehabilitation) $50,000
      • Culvert 335 – Concession 3 (T) east of Thorah Sideroad (rehabilitation) $220,000
      • Bridge 353 – Concession 10 (T) west of Simcoe Street (rehabilitation) $31,000
      • Bridge 301 – Concession 1 (B) east of Regional Road 23 (rehabilitation) $12,000
    • Tandem – Preapproved - $87,000 from Capital Reserve Fleet
    • ¾ ton crew cab - $90,000 from Capital Reserve Fleet
    • ½ ton crew cab - $85,000 from Capital Reserve Fleet
    • Kubota – Beaverton Sidewalks - $55,000 from Capital Reserve Fleet
    • Kubota – Grass Crew – including attachments/cab - $55,000 from Capital Reserve Fleet
    • Kubota – Beaverton Grass (zero turn), including attachments/cab - $47,000 from Capital Reserve Fleet

    THAT an additional $20,000 funded through the Public Works Operating Budget be transferred into the Thorah Island Reserve for a total of $80,000 to be used for the Thorah Island Gravel program;

    AND THAT the following items be removed from the Public Works 2024 Capital Budget:

    • ¾ ton crew cab – 2wd - $90,000 from Capital Reserve Fleet
    • ¾ ton crew cab - $90,000 from Capital Reserve Fleet
    • ½ ton crew cab - $85,000 from Capital Reserve Fleet
    CARRIED

7.1.2
Public Works - Operating Budget (continued from February 15) Other Transportation & Refuse (Pages 46 & 47; and 92 & 93)

  
  • Resolution:COW-2024-064
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Other Transportation 2024 Operating Budget. 

    CARRIED
  • Resolution:COW-2024-065
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Refuse 2024 Operating Budget. 

    CARRIED

7.2
2024 Draft Budget - Final Deliberations

  

Councillor Doble joined the meeting at 9:12 a.m.

  • Resolution:COW-2024-066
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Budget Committee utilize $135,064 from the Rate Stabilization Reserve to offset the follow budget deficits:

    • Day Camp Budget deficit be reduced by $17,670 (eliminated)
    • Recreation Programs budget deficit be reduced by $11,500 (eliminated)
    • Rent budget deficit be reduced by $5,000 (approx. 50%)
    • Rent Past Due budget deficit be reduced by $50,000 (approx. 50%)
    • Ice Rental Discount budget deficit be reduced by $10,070 (33%)
    • Manilla Hall budget deficit be reduced by $7,782.50 (50%)
    • Wilfrid Hall budget deficit be reduced by $8,395.50 (50%)
    • Beaverton Town Hall budget deficit be reduced by $7,900 (25%)
    • Sunderland Town Hall budget deficit be reduced by $5,000 (25%)
    • Harbour budget deficit be reduced by $11,746.35 (33%)

    AND THAT Staff be directed to commence an extensive review of all user fees and rental revenue, in order to make recommendations to Council regarding operating deficits. 

    CARRIED
  • Resolution:COW-2024-067
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 10:24 a.m. and reconvene at 10:38 a.m.

    CARRIED
  • Resolution:COW-2024-068
    Moved byCouncillor Frank

    BE IT RESOLVED THAT Budget Committee endorses a further reduction to the Brock Township Libraries Grant of $23,000 which will total a 5% increase for the grant rather than the proposed 8%.

    CARRIED
  • Resolution:COW-2024-069
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Budget Committee add $150,000 from the Tax Levy to be allocated to the Public Works Operating Budget to be allocated to the Roads Fleet Reserve.

    DEFEATED
  • Resolution:COW-2024-070
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Budget Committee add $100,000 to the Public Works Operating Budget to be allocated to the Roads Fleet Reserve to be funded as follows:

    • $51,000 from Tax Levy; and
    • $49,000 from Tax Rate Stabilization Reserve
    CARRIED

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

None.

11.
Public Questions and Clarification

  

There were no public questions for clarification.

12.
Adjournment

  
  • Resolution:COW-2024-071
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 11:13 a.m.

    CARRIED
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