The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Michael Jubb
  • Regional Councillor Cria Pettingill
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Interim Director of Public Works Ben Kester
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

Mayor Jubb called the meeting to order at 10:00 a.m. and a quorum was present.

2.

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

  

Councillor Canavan declared a conflict of interest on Agenda Item 8.1 Brock Community Health Centre Request for One Year Lease Extension, as she is an employee of Brock Community Health Centre and advised that she would refrain from discussion and voting on the matter.

5.

  
  • Manilla Hall Community Association raised $1,400 during their pie sale

6.

  

None.

7.

  

None.

8.

  
  • Councillor Canavan declared a conflict on this item. (Councillor Canavan declared a conflict of interest on Agenda Item 8.1 Brock Community Health Centre Request for One Year Lease Extension, as she is an employee of Brock Community Health Centre and advised that she would refrain from discussion and voting on the matter.)

Janet McPherson, Executive Director, Brock Community Health Centre (Brock CHC) provided a delegation which included:

  • new location at 39 Cameron St. W., Cannington, 20,000 square foot building
  • Brock CHC satellite location at 468 Main St., Beaverton - Beaverton Thorah Health Centre (BTHC) no longer has the two 'fee for service' doctors
  • facing a budget deficit
  • submitting an application to Ontario Health for expansion funding
  • request one year extension on current lease at BTHC while determining site costs for the new location in Cannington

Council paused deliberation on Brock Community Health Centre's request for one year lease extension until such time that the Director of Finance/Treasurer could be in attendance. Council resumed deliberation following Agenda Item 8.2. 

  • Resolution:C-2025-359
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be It Resolved That the deputation by Janet MacPherson, Director, Brock Community Health Centre, regarding a one year lease extension at the Beaverton-Thorah Health Centre, be received; and
    That Council grant an exemption under Section 107 (1) of the Municipal Act, for an additional six-month extension to their existing least, to end August 1st, 2026, with a reduced lease rate at the 2025 rate; and
    That Council delegate to the Deputy CAO & Clerk the authority to amend the lease should Brock Community Health Centre be successful in their Expression of Interest with the Province, the remainder of the year will be at the full appraised commercial rate.

    CARRIED

Shaun Collier, Board Chair, Durham Regional Police Service (DRPS) Board provided a delegation which included:

  • DRPS Board composition of 7 members:
    • Shaun Collier, Chair (Regional Council appointed)
    • Garry Cubitt, Vice Chair (Province appointed)
    • Karen Fisher (Regional Council citizen appointee)
    • Willie Woo (Regional Council appointed)
    • Mayor Dan Carter (Regional Council appointed)
    • John Fahey (Province appointed)
    • Mark Welch (Province appointed)
  • Responsibilities
  • Changes/Services under the Community Safety Policing Act (CSPA)
  • Current Areas of Focus
    • 2024 Strategic Plan
    • Financial and Capital Resources
    • Community Engagement
  • Community Safety Issues - include firearms, auto theft, mental health, frauds/scams, intimate partner violence, human trafficking, roadway safety
  • Staying connected
  • Resolution:C-2025-360
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That the presentation by Durham Regional Police Services Board Chair, Shaun Collier with respect to Community Policing Report - October 2025 be received.

    CARRIED
  • Resolution:C-2025-361
    Moved byCouncillor Doble
    Seconded byRegional Councillor Pettingill

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

    • Council - September 22, 2025
    • Council - Closed - September 22, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 9.2:

    • Manilla Hall Community Association - June 18, 2025
    CARRIED

10.

  

There was no correspondence for consideration.

There was no correspondence for consideration.

Director Parks, Recreation and Facilities

  • Resolution:C-2025-362
    Moved byMayor Jubb
    Seconded byCouncillor Frank

    Be It Resolved That Report 2025-PRF-022, Dog Park Proposal be deferred to the November 10, 2025 Council meeting.

    CARRIED

Director of Parks, Recreation and Facilities

  • Resolution:C-2025-363
    Moved byRegional Councillor Pettingill
    Seconded byCouncillor Canavan

    Be It Resolved That Report 2025-PRF-020, Fox Park be received; and
    That the Township accept the gift of the parcel known as Fox Park from the Beaverton & District Conservation Club subject to the requirements of the Donation Policy, and
    That staff proceed to have the property cleaned up by a certified arborist, and
    That staff add this parcel to the Township of Brock asset management listing, and
    That this property be identified as Fox Park with a plaque identifying this donation from the Beaverton & District Conservation Club.

    CARRIED

Director Parks, Recreation and Facilities

  • Resolution:C-2025-364
    Moved byCouncillor Canavan
    Seconded byRegional Councillor Pettingill

    Be it Resolved That Report 2025-PRF-021, MacLeod Park Plan Revision Update be received; and
    That Council direct staff to include the proposed soil testing budget of $5,000 in the 2026 Capital Budget submissions for deliberation and be funded by a draw from the MacLeod Park Reserve; and
    That Council direct staff to establish an internal committee with Council Members and staff to assist with the proposed development plan.

    CARRIED

Director of Parks, Recreation and Facilities

  • Resolution:C-2025-365
    Moved byCouncillor Frank
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-PRF-024, Thorah Island Harbour Docks be received; and
    That staff be directed to prepare a tender document for posting on bids and tenders for the repairs to the north and south piers at Thorah Island for work to be completed prior to the berthing slip agreements for 2026 starting May 1; and
    That staff report back to Council with the tender results for discussion on the received tender amounts for consideration above the already approved remaining capital budgeted amount of $54,719.98.

    CARRIED

Director of Parks, Recreation and Facilities

  • Resolution:C-2025-366
    Moved byCouncillor Doble
    Seconded byRegional Councillor Pettingill

    Be It Resolved That Council Report 2025-PRF-025, Manilla Hall Ramp Encroachment be received; and 

    That Council approve the encroachment of the proposed accessibility ramp for the Manilla Hall into the municipal road allowance, recognizing the necessity of the design to meet AODA standards.

    CARRIED

There was no correspondence for consideration.

Fire Chief/CEMC

  • Resolution:C-2025-367
    Moved byMayor Jubb
    Seconded byCouncillor Campbell

    Be It Resolved That Report 2025-PS-014, Fire Protection Agreement be received; and
    That Council authorize the Deputy CAO/Clerk and Fire Chief to enter into a Fire Protection Agreement with the Town of Georgina. 

  • Amendment:
    Resolution:C-2025-368
    Moved byCouncillor Doble
    Seconded byCouncillor Campbell

    Be it Resolved That Resolution C-2025-367  be amended by adding "That Council direct the Fire Chief to report back on the value of the Fire Protection Agreement with the Town of Georgina after a two-year period."

    CARRIED
  • Amended Main Motion

    Resolution:C-2025-367
    Moved byMayor Jubb
    Seconded byCouncillor Campbell

    Be It Resolved That Report 2025-PS-014, Fire Protection Agreement be received; and
    That Council authorize the Deputy CAO/Clerk and Fire Chief to enter into a Fire Protection Agreement with the Town of Georgina; and
    That Council direct the Fire Chief to report back on the value of the Fire Protection Agreement with the Town of Georgina after a two-year period.

    CARRIED
  • Resolution:C-2025-369
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That Council break for a recess at 12:03 p.m.

    CARRIED

    Mayor Jubb reconvened the meeting at 12:14 p.m. and a quorum was present.


Deputy CAO/Clerk

  • Resolution:C-2025-370
    Moved byCouncillor Frank
    Seconded byCouncillor Doble

    Be It Resolved That Report No. 2025-GG-025 “Ward 4 Council Vacancy”, be received; and

    That Council declare the office of Ward 4 Councillor, vacant; and

    That Council direct the Clerk to conduct an appointment by open call for qualified interested candidates in accordance to the timelines set out in Report No. 2025-GG-025; and

    That Council direct the Clerk to establish a Special Council meeting to be held on Wednesday, November 12, 2025, to consider and appoint an individual to the office of Ward 4 Councillor.

    CARRIED

There was no correspondence for consideration.

11.

  

Kristina Walsh and Matthew Whittemore
Communication Number 580/25

  • Resolution:C-2025-371
    Moved byCouncillor Canavan
    Seconded byCouncillor Frank

    Be It Resolved That Communication Number 580/25, Request for Speed Controls on Peace Street, Cannington, submitted by Kristina Walsh and Matthew Whittemore be received; and

    That Council direct staff to refer this matter and all current speed reduction requests to the Ad-hoc Traffic Calming Committee; and

    That staff report back on traffic calming measures for Peace Street from Cameron Street to the arena in Cannington.

    CARRIED

Dorothy Herriman
Communication Number 617/25

  • Resolution:C-2025-372
    Moved byCouncillor Frank
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 617/25, Request Speed Reduction on Residential Streets in Beaverton, submitted by Dorothy Herriman be received; and

    That this request be forwarded to the Ad-hoc Traffic Calming Committee for any suggestions as this particular road is already posted at 40 km/hr.

    CARRIED

Alicia Swan, Cozy Swan
Communication Number 618/25

  • Resolution:C-2025-373
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be It Resolved That Communication Number 618/25, Beaverton Fall Fest, Donation Request, submitted by Alicia Swan of the Cozy Swan be received; and

    That Council approve the donation in the amount of $500 to Beaverton Fall Fest.

    WITHDRAWN
  • Resolution:C2025-374
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be It Resolved That Communication Number 618/25, Beaverton Fall Fest, Donation Request, submitted by Alicia Swan of the Cozy Swan be received; and

    That Council advise the organizers of Beaverton Fall Fest that monetary requests such as this are not budgeted by Council and are better directed to Central Counties Tourism, Durham Tourism or Brock Board of Trade.

    CARRIED

City of Pickering, Communication Number 631/25
Pulled from October 3, 2025 Council Information Index by Councillor Pettingill

  • Resolution:C-2025-375
    Moved byRegional Councillor Pettingill
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 631/25, Elect Respect from the City of Pickering be received; and

    That Council direct staff to present the Region of Durham's motion on this subject matter at a future council meeting.

    CARRIED

12.

  
  • Resolution:C-2025-376
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Whereas the Township of Brock has successfully implemented a hybrid work model and Telecommuting Policy over the past several years, demonstrating continued productivity, service excellence, and employee engagement;

    And Whereas the hybrid work model has contributed positively to staff well-being, work-life balance, and retention, while maintaining high standards of public service delivery;

    And Whereas the Province of Ontario has recently signaled a preference for a return to full-time in-office work for municipal employees, which may not reflect the evolving nature of work or the demonstrated success of hybrid arrangements in Brock;

    And Whereas the Township of Brock recognizes the importance of providing a stable, flexible, and modern workplace that supports both operational needs and employee satisfaction;

    Now Therefore Be It Resolved That Council affirms its support for the continuation and enhancement of the Township’s hybrid work model and Telecommuting Policy as a long-term strategy for workforce management; and 

    That Council commits to maintaining flexibility in work arrangements where operationally feasible, and to regularly reviewing the policy to ensure alignment with organizational goals and community expectations; and

    That Council encourages other municipalities to consider similar approaches that reflect the changing nature of work and the diverse needs of municipal staff.

    CARRIED
  • Resolution:C-2025-377
    Moved byRegional Councillor Pettingill
    Seconded byCouncillor Doble

    Whereas chloride concentrations measured in Lake Simcoe have steadily increased since the 1970’s and, if unchecked, could exceed the Canadian Council of Ministers of the Environment Chronic Guideline by approximately 2069; and 

    Whereas chloride concentrations in urban tributaries are routinely above that Chronic Guideline, occasionally above the Acute Guideline and have recently exceeded the concentration of ocean water in one urban tributary, and continue to increase everywhere due to the use of winter salt on roads and parking lots; and 

    Whereas these concentrations are lethal to some species of fish and benthic invertebrates, and decreasing the amount of winter salt use throughout the watershed is critical to the near-term health of urban tributaries and long-term health of Lake Simcoe; and 

    Whereas a barrier to the reduction of salt application for parking lots and walkways is the scarcity of trained and certified winter maintenance contractors; and 

    Whereas a more substantial barrier to the reduction of salt application for parking lots and walkways is concern over liability; and 

    Whereas businesses in the winter maintenance sector are seeing insurance and legal costs escalate to the point where many have failed, and some property owners have been unable to find winter maintenance contractors; and 

    Whereas the limited liability framework in practice in New Hampshire is based on the Canadian Smart About Salt guidelines and has been successfully defended in the higher courts. 

    Therefore, Be it Resolved That the Lake Simcoe Region Conservation Authority Board of Directors requests that the Attorney General of Ontario and the Minister of the Environment, Conservation and Parks establish and fund an expert stakeholder advisory committee to advise the Province and municipalities on the best courses of action to protect freshwater ecosystems and drinking water from the impacts of salt pollution; and

    Further That the Board of Directors requests that technical standards and a Provincial regulatory framework be established that limits liability for winter maintenance contractors following best practices to ensure public safety, business sustainability, and environmental protection; and 

    Further That municipalities in the Lake Simcoe watershed lead by example by ensuring staff and/or winter maintenance contractors that maintain municipal parking lots obtain certification through the Smart About Salt program as a condition of working for the municipality; and 

    Further That this resolution be circulated to Lake Simcoe watershed municipalities and Lake Simcoe watershed members of Provincial Parliament; and 

    Further That municipalities in the Lake Simcoe watershed implement best management practices for municipal roads management; and 

    Further That municipalities in the Lake Simcoe watershed collaborate with the Lake Simcoe Region Conservation Authority on an outreach campaign to raise awareness of this issue, manage expectations from the public regarding salt usage, and inspire positive action.

    CARRIED

13.

  
  • Resolution:C-2025-378

    Be it Resolved That By-law Number(s) 3368-2025 and 3370-2025, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

  • Be It Resolved That By-law Number 3368-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

  • Be It Resolved That By-law Number 3370-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk; and
    That Council direct staff to amend Section 3.1 of the Procedural By-law 3017-2021 to read as follows:
    "Council shall be comprised of seven (7) members including Mayor, Regional Councillor, and one (1) Councillor from each of the five wards". 

14.

  

None.

15.

  

16.

  

None.

17.

  
  • Mayor Jubb and the CAO attended a roundtable discussion on homelessness in Durham Region. The By Name list for homeless is greater than one thousand names currently. Warming centres are needed.

18.

  

There were no public questions for clarification.

By-law Number 3369-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 14, 2025.

  • Resolution:C-2025-379
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That By-law Number 3369-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 14, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

20.

  
  • Resolution:C-2025-380
    Moved byCouncillor Canavan
    Seconded byCouncillor Campbell

    Be it Resolved That the meeting of Council adjourn at 12:49 p.m.

    CARRIED