The Corporation of the Township of Brock

Committee of the Whole Minutes

-
Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Tax and Accounting Clerk Michele Kerswill
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Director of Public Works Dylan Quigley

1.
Meeting Details (only on agenda)

  

2.
Call to Order & Moment of Silence - 3:00 P.M.

  

Mayor Schummer called the meeting to order at 3:00 p.m. and a quorum was present.

Tax and Accounting Clerk Michele Kerswill joined the meeting at 2:59 PM.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.1
Councillor Doble - Report 2024-DS-009, Zoning By-law Amendment (ZBA-2024-02) Application, 15-17 Munro Street West – Recommendation Report

  

Councillor Doble declared a pecuniary interest with respect to Item 7.6.1, Report 2024-DS-009, advising that the Zoning By-law Amendment applicant is a family member and that she would not comment or vote on the matter.

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2024-FI-029, Prior Year Surplus

This item has attachments.  

Director of Finance/Treasurer 

  • Resolution:COW-2024-182
    Moved byCouncillor Pettingill

    Be It Resolved That Report 2024-FI-029, Prior Year Surplus be received; and
    That Council direct staff to allocate the surplus from 2016 and 2017 as follows:

    Department

    $

    Rate Stabilization

    $402,152

    Library Stabilization

    $80,274

    Protection

    $56,110

    Building

    $113,311

    Public Works – Gravel

    $34,319

    Public Works – Fleet

    $105,802

    Public Works – Roads

    $155,673

    Public Works – Sidewalks

    $2,467

    Public Works – Streetlights

    $7,569

    Public Works – Parking Lots

    $4,655

    Public Works – Snow/Dust

    $18,852

    Parks

    $87,640

    Planning and Development

    $47,018

    Public Buildings

    $126,187

    Fire

    $91,361

    Total

    $1,333,391
    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

7.2.1
Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Update 

This item has attachments.  

Director of Public Works 

  • Resolution:COW-2024-183
    Moved byRegional Councillor Jubb

    Be It Resolved That Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Updates be received. 

    CARRIED

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

7.3.1
Report 2024-PRF-025, Annual Camp Summary Report

This item has attachments.  

Recreation and Leisure Coordinator

  • Resolution:COW-2024-184
    Moved byCouncillor Doble

    Be It Resolved That Report 2024-PRF-025 Annual Camp Summary be received; and
    That Staff do not plan for a December 2024/January 2025 Winter Day Camp Program; and
    That Staff plan for a 2025 March Break Camp Program; and
    That Staff plan for a 2025 Summer Day Camp Program for 8 weeks in Beaverton and 8 weeks in Cannington, with no weeks being scheduled at Sunderland Arena due to the scheduled renovation; and
    That staff plan for Summer Camp with 3 short weeks – June 30th, August 5th, August 18th; and
    That Township continue providing the Ontario Works Subsidy Program and the Child Care Fee Subsidy Program; and
    That staff continue to engage and secure special guests for our summer camp offerings; and
    That staff continue to investigate the opportunity of off-site trips and provide proposed costs as part of budget discussions.

    CARRIED

7.3.2
Report 2024-PRF-024, Outdoor Movies

This item has attachments.  

Recreation and Leisure Coordinator

  • Resolution:COW-2024-185
    Moved byCouncillor Canavan

    Be It Resolved That Report 2024-PRF-024, Outdoor Movies be received; and
    That the Township continue with Outdoor Movie nights; and
    That the Township work with community organizations to enhance the movie nights; and
    That the Township plan a Fall and Winter event for families and include a movie viewing.

    CARRIED

7.3.3
Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application

This item has attachments.  

Director of Parks, Recreation and Facilities 

  • Resolution:COW-2024-186
    Moved byRegional Councillor Jubb

    Be It Resolved That Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application be received; and
    That staff be directed to proceed with the grant application based on an amended scope including replacing the boards, backers and glass, chiller, condenser, dehumidifier, infrared controller unit, and flooring and lighting upstairs; and
    That the funding for the Township’s portion of this project be taken from the Beaverton Arena Reserve; and
    That this be ratified at the Council meeting of October 21, 2024

    CARRIED

7.4
Tourism, Economic Development and Community Committee (Councillor Canavan - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Frank - Chair)

  

7.5.1
Report 2024-PS-013, Fire Station Repairs

This item has attachments.  

Fire Chief
Deferred from Committee of the Whole on October 7, 2024 by Resolution COW-2024-180

  • Resolution:COW-2024-187
    Moved byCouncillor Canavan

    Be It Resolved That Report 2024-PS-013, Fire Station Repairs be received; and
    That Council approve the expenditure of $12,700 plus HST for the stair repairs using pressure treated wood and concrete parging, to be funded from the Public Facilities Reserve; and
    That the Fire Chief be directed to bring forward updated quotes for:

    • Spray painting the aluminum siding
    • Apparatus bay door messaging
    • Interior floor repair; and

    That the recommendations be approved at the Council meeting held on October 21, 2024.

    CARRIED

7.6
Development Services Committee (Councillor Doble - Chair)

  

Mayor Schummer assumed the Chair of Development Services Committee for Item 7.6.1. Recommendation Report on Zoning By-law Amendment Application, Munro St. W., Cannington.

7.6.1
Report 2024-DS-009, Zoning By-law Amendment (ZBA-2024-02) Application, 15-17 Munro Street West – Recommendation Report

This item has attachments. This item has conflict. 

Director of Development Services

  • Councillor Doble declared a conflict on this item. (Councillor Doble declared a pecuniary interest with respect to Item 7.6.1, Report 2024-DS-009, advising that the Zoning By-law Amendment applicant is a family member and that she would not comment or vote on the matter.)
  • Resolution:COW-2024-188
    Moved byCouncillor Campbell

    Be It Resolved That Report 2024-DS-009 Zoning By-law Amendment (ZBA-2024-02) application for 15-17 Munro Street West – Recommendation Report, be received; and
    That application ZBA-2024-02 to amend Zoning By-law 287-78-PL be approved; and
    That the zoning by-law appended to this report as Attachment 1, be brought forward to Council for adoption at the Council meeting on October 21.

    CARRIED

7.6.2
Report 2024-DS-010, Street Names for the Logan Homes Subdivision (S-B-2017-01)

This item has attachments.  

Director of Development Services

Councillor Doble resumed the Chair of Development Services Committee.

  • Resolution:COW-2024-189
    Moved byCouncillor Canavan

    Be It Resolved That Report 2024-DS-010 Street Names for the Logan Homes Subdivision (S-B-2017-01), be received; and
    That the following streets names be approved for the Logan Homes subdivision (S-B-2017-01) – Dobson Drive, Miller Drive, Speedie Lane; and
    That these recommendations be ratified at the Council meeting on October 21, 2024.

  • Amendment:
    Resolution:COW-2024-190
    Moved byCouncillor Campbell

    Be it Resolved That Resolution COW-2024-189 be amended to remove the name Miller, which shall be used for a street name in Sunderland at a future time.

    CARRIED

  • Amended Main Motion

    Resolution:COW-2024-189
    Moved byCouncillor Canavan

    Be It Resolved That Report 2024-DS-010 Street Names for the Logan Homes Subdivision (S-B-2017-01), be received; and
    That the following streets names be approved for the Logan Homes subdivision (S-B-2017-01): Dobson Drive and Speedie Lane; and
    That Council delegate the local Ward Councillor and the Director of Development Services to select a 3rd name in replacement of Miller Drive; and
    That these recommendations be ratified at the Council meeting on October21, 2024.

    CARRIED

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

7.7.1
Revised 2025 Budget Meeting Dates - 2024-GG-032

This item has attachments.  
  • Resolution:COW-2024-191
    Moved byCouncillor Frank

    Be It Resolved That Memorandum 2024-GG-032, Revised 2025 Budget Meeting Dates, be received; and
    That the new meeting dates within the memorandum be approved for the 2025 Budget deliberations; and
    That the Chair of the General Government Committee be added to the delegated authority along with the Mayor and CAO, with respect to discussions on any further Council meeting date changes.

    CARRIED

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

None.

11.
Public Questions and Clarification

  

There were no public questions for clarification.

12.
Adjournment

  
  • Resolution:COW-2024-192
    Moved byCouncillor Doble

    Be It Resolved That the Committee of the Whole meeting adjourn at  4:18 p.m.

    CARRIED
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