The Corporation of the Township of Brock
Committee of the Whole Revised Agenda

Monday, April 24, 2023 at 3:00 P.m. - 4:00 P.m.

Virtual Meeting

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1.

Zoom Link

https://us06web.zoom.us/j/87904315103?pwd=SUx2ZWpjcGxmNmdkM084VVBEL01yZz09 

2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Closed Session  

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at ____  p.m. to discuss the following matters:

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act

6.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on April 24, 2023.

7.

Presentations

7.1

Core Services Review - Performance Concepts

Tony Quirk, Performance Concepts Consulting Inc.

Communication Number 214/23

• Recommendation:

  BE IT RESOLVED THAT Communication 214/23 Core Services Review - Situational Analysis presented by Performance Concepts be received.

7.2

Brock Business Toolkit - Durham Region

Glen Macfarlane, Rural Economic Development Specialist
Stacey Jibb, Manager of Agriculture and Rural Economic Development

7.2.1

Report 2023-GG-015 - Online Brock Business Toolkit

Glen Macfarlane, Rural Economic Development Specialist
Stacey Jibb, Manager of Agriculture and Rural Economic Development
Region of Durham

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-015, Online Business Toolkit and presentation from the Region of Durham be received.

8.

Delegations / Petitions

9.

Sub-Committees

9.1

Finance Committee (Mayor Schummer - Chair)

9.1.1

Report 2023-FI-004 - Tile Drainage Loan Application - Chris Vestergaard - B1160 Concession 3, Beaverton

Clerk's Assistant

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-004, Tile Drainage Loan Application submitted by Chris Vestergaard for the property B1160 Concession 3, Beaverton be received; and
  THAT Council approve the tile drain loan and pass the required rating by-law 3183-2023; and
  THAT Council approve that the By-law 1785-2002-FI funds of $22,300.00 be depleted in its entirety and the remaining balance of the loan of $19,400.00 be withdrawn from the balance of By-law 2153-2008-FI leaving a remainder of $122,400.00 on the borrowing by-law; and
  THAT Staff submit the Rating By-law 3183-2023 and Schedule A to the Region of Durham and the Ministry of Agriculture, Food and Rural Affairs; and
  THAT this recommendation be brought forward for Council approval on the meeting of April 24, 2023.

9.2

Operations Committee (Councillor Pettingill - Chair)

9.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

9.3.1

Report 2023-PRF-010 - Boat Launch and Harbour Students

Manager Parks, Recreation, Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Committee receive Report 2023-PRF-010, Boat Launch and Harbour Students be received; and
  THAT Committee direct staff to not post for summer employment for the position of Tourist Information Officer; and
  THAT this position be reviewed as part of the Waterfront Area and Open Space Plan; and
  THAT this recommendation be brought forward for Council approval on the meeting of April 24, 2023.

9.3.2

Report 2023-PRF-011 - Recreation Guide Print Copies

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-011, Recreation Print Copies be received; and
  THAT committee support the request to eliminate the printed copies of the Recreation and Community Guide.

9.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

9.5

Protection Services Committee (Councillor Canavan - Chair)

9.5.1

Report 2023-PS-010 - Fire Department Responses-2023-Q1

Fire Chief 

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PS-10, Fire Department Responses-2023-Q1 be received.

9.6

Development Services Committee (Councillor Doble - Chair)

9.7

General Government Committee (Regional Councillor Jubb - Chair)

9.7.1

Report 2023-GG-014 - Film Policy Update

Deputy Clerk

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-014, Film Policy Update be received. 

9.7.2

Other Business

9.7.2.1

Advisory Committees

Clerk/Deputy CAO

9.7.3

Report 2023-GG-013 - Report to Public on Financial Filing Compliance 

Clerk/Deputy CAO

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-013, Report to Public on Financial Filing Compliance be received. 

9.8

Climate Committee (Councillor Pettingill - Chair)

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.