The Corporation of the Township of Brock
Committee of the Whole Revised Agenda

Monday, May 08, 2023 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

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1.

Zoom Link

https://us06web.zoom.us/j/87096675902?pwd=UEJxQk1UbTArcnhBZGN6Z1VtMHdzUT09 

2.

Call to Order & Moment of Silence - 10:00 a.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentations

6.

Delegations / Petitions

6.1

Library Board's Diversity, Equity, and Inclusion Program

Brock Public Library Board
Alicia Hogan, Brock Library Board and Katie-Scarlett MacGillivray, Library CEO

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2023-FI-007 - Asset Retirement Obligations

Director of Finance/Treasurer 

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-007, Asset Retirement Obligations be received; and
  THAT Council authorize staff to prepare an RFQ for consulting service relating to the requirements under the Asset Retirement Obligations standard; and
  THAT Staff report back on the results of the RFQ and award of service, taking into consideration the appropriate funding source.

7.1.2

Report 2023-FI-011 - 2022 Annual Statement of Development Charge Activity

Director of Finance/Treasurer

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-011, 2022 Annual Statement of Development Charge Activity be received.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2023-CO-006 - Tender B2023-PW-09 Winter Sand

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CO-006, Tender B2023-PW-09 Winter Sand be received.

7.2.2

Report 2023-CO-007 - Tender B2023-PW-16-Three quarter ton truck

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT report 2023-CO-007, Tender B2023-PW-16-Three quarter ton truck be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Polito Ford Lincoln LMT in the amount of $66,512.81 plus HST; and
  THAT the entire purchase of $66,512.81 (plus non refundable HST) be withdrawn from the Capital Reserve Funds – Works equipment replacement.

7.2.3

Report 2023-CO-008 - James Street Sunderland Parking Concerns

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CO-008, James Street Parking Concerns be received; and
  THAT Committee provide staff with direction to proceed.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2023-PRF-013 - Electric Ice Resurfacer Tender Results

Manager of Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-013, Electric Ice Resurfacer Tender Results be received; and
  THAT staff be directed to enter into a contract with Zamboni Company Ltd. for an electric ice resurfacing unit at a cost of $135,835.00 not including HST to be funded as follows:

  • $100,000 from the 2022 Capital Budget
  • $35,835 from the Capital Reserve Fund – Arena

7.3.2

Report 2023-PRF-014 - Sunderland Town Hall Door Replacement Project

Manager of Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-014 Sunderland Town Hall Door Replacement Project be received; and
  THAT Committee approve the request to Sole Source the design, build and installation of the Sunderland Town Hall main entrance and exterior balcony doors with Larkin Architect Limited and Heritage Restoration Incorporated; and
  THAT Staff be directed to enter into an agreement with Larkin Architect Limited and Heritage Restoration Incorporated for this work; and
  THAT staff consult with the Sunderland Town Hall Ad-hoc Liaison Committee on the designs by bringing forward concept designs from Larkin Architect Limited; and
  THAT this report be brought forward for approval at the Council meeting of May 23, 2023.

7.3.3

Memorandum 2023-PRF-016, Printed Recreation Guides Update 

Clerk/Deputy CAO

• Recommendation:

  BE IT RESOLVED THAT Memorandum 2023-PRF-016, Printed Recreation Guides Update be received.

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.6

Development Services Committee (Councillor Doble - Chair)

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Report 2023-GG-016 - Equity, Diversity, and Inclusion Commitment (EDI)

Deputy Clerk

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-016 Equity, Diversity, and Inclusion be received; and
  THAT the Equity, Diversity, and Inclusion Commitment, attached as Appendix ”1” to report 2023-GG-016, be adopted by Council; and
  THAT staff work toward implementation of the recommended next steps as listed in the Equity, Diversity, and Inclusion Commitment.

  • To build an internal ED&I Committee.
  • To build a Township of Brock ED&I dedicated webpage.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • The security of the property of the municipality or local board pursuant to Section 239(2)(a) of the Municipal Act 
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act

9.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on May 8, 2023.

10.

Other Business

10.1

Ontario Good Roads Conference Report

Regional Councillor Mike Jubb

• Recommendation:

  BE IT RESOLVED THAT Ontario Good Roads Conference Report submitted by Regional Councillor Mike Jubb be received. 

10.2

Ontario Good Roads Conference Report

Ward 1 Councillor Peter Frank

• Recommendation:

  BE IT RESOLVED THAT Ontario Good Roads Conference Report submitted by Ward 1 Councillor Peter Frank be received. 

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this time TIME a.m. p.m.